AA&S 2010 Exhibitor FAQs
1. How much does booth space cost?
$1950 per 10’ x 10’ booth.
2. When are fees due?
All fees are due upon submittal of application.
3. What is included in my booth space rental?
• Attendee networking functions in the Exhibit Hall (All Conference Breaks and two Exhibitor Receptions)
• Company/Organization listing with logo on the website
• Listing on interactive exhibit hall layout with links to Company/Organization website
• Logos listed on promotional signage at Conference
• Exhibitor Prospectus listed in Final Program
• Exhibit Badges for 3 booth personnel per 10' x 10' booth
• Exhibition Security
• Standard 8-foot back drape and 3-foot side drape
• Exhibitor Service Manual
• SecureLead Retrieval System
• Post Conference List (PDF Format)
4. When is exhibitor move-in?
Exhibitor move-in will begin on Sunday, May 9 from 2:00 PM - 8:00 PM and also on Monday, May 10 from 8:00 AM - 5:00PM.
5. How many registrations come with my booth?
Unfortunately, there are no attendee registrations that come with the booth. If you want a staff member to be able to attend any sessions, they will need to sign up under the attendee registration link.
6. How many staff members can I sign up for my booth?
You can have up to 3 staff badges per 10’x10’ booth. This number does not include any staff members who are also signed up as an attendee. It will be a $50 charge for each staff member over 3 (per 10’x10’).
7. What is my deadline to register my exhibit staff members?
The deadline to register exhibit staff members is one week before the start of the conference.
8. What if I have more staff members than the limit? How do I pay for them?
If you have more than the allotted 3 staff members, it will be a $50 charge for each additional member. The POC will be asked to pay for them when he/she picks up the exhibitor packet at the conference (check, cash or credit card are accepted). For any staff members registered onsite, invoicing will be billed after the event.
9. I already submitted my staff members but need to cancel someone. How do I do that?
If you need to cancel a staff member registration or update info to one that has already been submitted, you can email either abegley@utcdayton.com or clong@utcdayton.com and changes will be made and the list will be updated.
10. How do I make changes to my list of exhibit booth staff members?
It can take up to 5 business days for staff members to be processed once they are submitted. If you still don’t see the name(s) after 5 days, please email either abegley@utcdayton.com or clong@utcdayton.com.
11. Why can’t I select a POC?
This may be because the names you have submitted as staff members have not yet been processed. Wait until these names show up under your login, and then you will be able to select a POC.
12. Can my staff members attend the lunches?
They can only if tickets are purchased. This can be done under your exhibitor login. If your staff member is also an attendee, they will automatically be allowed into the lunches.
13. I need to order furniture for my booth. Who do I contact?
Anything you may need for your booth is coordinated by Steele Tradeshow Services. All order forms are located in the exhibitor service kit that is posted under the exhibitor link as well as under the exhibitor login.
14. I have shipping questions. Who do I ask?
Steele Tradeshow Services will coordinate all shipping for this show. This information is listed in your exhibitor service kit. If you have further questions, you can call Steele at the info listed in the kit.
15. Do I need a computer for the SecureLead (lead retrieval system)?
Yes, you will need a computer to operate the SecureLead reader and software.
16. Will there be internet access available?
Free Wireless Internet will be available at both the Hilton and the Convention Center. However, due to the instability with wireless internet, if internet is essential to your exhibit display you can purchase a wired internet connection through your exhibitor service kit. There will also be a cyber café in the lounge area of the exhibit hall available for your use free of charge.
17. What events are available to sponsor and how do I sign up?
A variety of sponsorship packages are available at the show and will help you to maximize your exposure at the event. For a full listing of sponsorship packages and details, visit the Sponsorship Page. Questions may be directed to Ms. Jill Jennewine, 937-426-2808 x 247 or email: jjennewine@utcdayton.com.
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